Work Less with Pre-Sale Workflow Automation.

Procure 2 Pay

The procurement plan covers the process of obtaining goods and services, BizGaze enables you to handle the entire procurement practice effectively with intelligent purchase planning, beneficial application of discounts, plan quantities, and more efficient increased cash cycles.

Preconfigured Workflow

BizGaze think-tank considers all your business issues and needs, involving all the key roles involved in this workflow, across entities giving them an edge on a single platform. Apps/ Data accessible and permissions as per configurable privileges assigned to each role in every entity in the ecosystem ranging from sales executives, sales managers, Account Executives, Account managers, Customer Service Manager, Marketing Executives, Marketing Managers, and Admin roles.

Stakeholders Involved

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Preconfigured Rules

BizGaze executes or supports decisions based on your business rules keeping the roles concerned in the loop for transaction submissions, approvals, consultations, or keeping informed. The platform reacts and drives transactions based on stakeholder behavior like allotting credit limits, applying campaign offers, resolving conflicts, and other Data matrix, etc.

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Purchase Planning
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Minimum Order Quantity(MOQ), Reorder Quantity(ROQ)
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Lead Time, SD Lead Time & Service Level
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Conflicts for other Data Matrix

Pre-Configurable Tasks and Notifications

Some Pre-Configurable tasks and notification triggers include but not limited to

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  • Notification to Purchase Manager on PO Creation
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  • Notification to Account Executive to Create Purchase Invoice once GRN is created
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  • Task for Purchase Manager for PO Approval
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  • Notification to Admin and Account Manager on Purchase Invoice
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  • Notification to Warehouse Manager for Inward/GRN creation
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  • Notification to Purchase Executive on PO rejection

Salient Feautres

Purchase Planning

With BizGaze you have an intelligent purchase planner that 'learns' your business trends and prompts you the right quantity should procure at that point of time to maximize profitability. BizGaze Purchase planning wherein system auto-generates the PO data based on availability and requirements.

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Discounts on Payments

With BizGaze you can offer discounts against on-time payments as defined in the payment terms Rules page. This discount can be applied automatically at payment points or can go into wallet cash that can be used as a credit value in the next invoice.

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Shorter Cash Cycles

Streamlined purchases integrated Opportunity and pipelines results in lesser inventory periods which implies Shorter cash cycles. Capital investment on non-moving products blocks the cash which when freed with effective purchase planning reflects in direct profitability.

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Safety Stock

Safety Stock calculation factors in various industry standard indexes. In-depth understanding and application of Operations Research principles makes your inventory work for your profitability. Minimum order and Reorder quantities will be reset automatically based on historical data available. The more the historic data the more accurate purchase planning would be.

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Dashboard

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Third Party Integrations

BizGaze enables robust integrations with third party apps and services.

Areas of ROI

Better Budget control by adherence to predefined procurement process and avoiding dark purchasing.

Maintain the safety stock, delay in sales & prevent unnecessary excess inventory.

Integrated with Purchase and sales data to help you predict the demand and schedule orders based on ever changing customer preferences, material availability.

Improve internal procurement effectiveness.

Improve inventory Management.

Effectively manage supplier lead time & SD time.

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Business Challenges

Purchases that are made outside the pre-defined procurement process fall under dark purchasing, such uncontrolled spending can ultimately be expensive for the businesses.

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Sometimes products and services are procured in a state of urgency in the last minute. As a result, the actual lead times and the procurement cycles tend to be considerably longer than the anticipated or scheduled. Listed below are the common reasons for delays in the procurement process: 1.Delay in preparing technical specifications. 2.Overlooking the procurement schedule 3.Extending the timelines to submit procurement proposals

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One of the greatest challenges in procurement is supplier management. From identifying the right vendor to keeping track of their performance and ensuring a steady predictable supply of quality products, the whole process is rife with complications.

businesses-challenges

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Purchase Return 2 Debit Note

A debit note or debit memo is a commercial document issued by a buyer to a seller and a debit note also acts as a source document for the purchase return journal. With BizGaze one can manage the entire debit note management cycle effectively.

Preconfigured Workflow

BizGaze think-tank considers all your business issues and needs, involving all the key roles involved in this workflow, across entities giving them an edge on a single platform. Apps/ Data accessible and permissions as per configurable privileges assigned to each role in every entity in the ecosystem ranging from sales executives, sales managers, Account Executives, Account managers, Customer Service Manager, Marketing Executives, Marketing Managers, and Admin roles.

Stakeholders Involved

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Pre-Configurable Tasks and Notifications

Some Pre-Configurable tasks and notification triggers include but not limited to

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  • Notification to Procurement team on Purchase return
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  • Notification to accounts team on credit value increase of vendor
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  • Notification to Account Manager on Purchase Return
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  • Notification to Account manager on debit note redemption
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  • Notification to Warehouse Manager on purchase return
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  • Task to Account Manager for Debit Note Approval

Dashboard

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Third Party Integrations

BizGaze enables robust integrations with third party apps and services.

Areas of ROI

Adjust debit note seamlessly in payment or directly in invoice with a single click

Automated debit note generation for offer wallets

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Business Challenges

Manually adjusting debit notes in spreadsheets leads to missing accuracy in adjustment amounts.

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If manual data entry is involved in each steps, there's an increased possibility of errors, which can lead to incorrect calculations, incorrect payments, and a rippling negative effect on business finances.

businesses-challenges

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